As you begin your pathway through your Exercise and Sport Science studies, you will be attaining a broad range of diverse skills and acquiring knowledge vital to your professional success. One of those skills, meeting a range of Fit to Practice requirements such as:
security checks
health protection evidence
signed documentation
training modules
as well as additional training modules and certification as requested by individual hospitals or clinics.
As you progress through your program, it is your responsibility to keep your Fit To Practice current, as you won't be able to attend your placements if there is any task that has not been completed or has become out of date. If this occurs, your advancement through the program may be reviewed and you may be held back.
Being Fit To Practice can be daunting and even more so if you are coming from overseas. With that in mind, we cannot stress enough how important it is to make a start completing your tasks while still in your home country. And there is much you can do! In fact, most of your requirements can and should be done ahead of time and before you leave.
Below is a list of all the tasks that you can complete prior to arriving in Australia:
Hep B vaccination & serology evidence
MMR vaccination or serology evidence
dTpa vaccination evidence
Varicella vaccination or serology evidence
NSW Health Blood Borne Virus form
NSW Health Code of Conduct
Overseas Police Check
COVID vaccination/s approved or recognised by the Australian TGA
HSM TB Assessment and Screening form
** See drop downs below for full information on how to complete each task.
It is in your best interest to get all the above tasks completed before you leave because once you arrive in Australia you will be very busy settling in, studying and completing the remainder of your tasks so the more you can get done prior the better. It will also fast track your being Fit To Practice so you are not risking your eligibility to attend placement due to late submission and verification.
We understand that some tasks can only be completed on arrival into Australia. This takes time and we are here to support you in completing those as soon as possible once you arrive:
QLD Working with Children Check
Australian Police Check
CPR and First Aid
Influenza vaccination
COVID vaccinations if received in Australia or TGA approved/recognised
National Hand Hygiene Training
Bond University Student ID card
** See drop downs below for full information on how to complete each task.
Make a start on your requirements early (you will be glad you did!) and please reach out to us at Fit2Practice@bond.edu.au if you need any extra support either pre- or post-arrival into Australia. We are here to help and look forward to seeing you soon!
You are required to upload your Fit to Practice evidence during Orientation Week and be fully Fit to Practice by the end of Semester 1 (unless undertaking vaccination schedules. Please contact Fit2Practice@bond.edu.au if this is the case.
If you are a current student, please refer to the Osler emails notifying you that a task is due to expire. It will detail the timeframes you have to renew the requirement. If you allow a task to elapse, it may hold you back from attending placements.
Osler is the clinical governance and clinical performance platform that allows students to certify their clinical competency. All Fit to Practice requirements for students of the Faculty of Health Sciences and Medicine are managed through the Osler platform.
As you complete each Fit to Practice task, you will need to upload your evidence to Osler for review and verification.
The first step is to download the Osler ePortfolio:
For further information on Osler processes, please click here
To download the Osler ePortfolio, please click here
PLEASE NOTE: You will not be able to access your Osler until Orientation Week when your student IT is activated. If you attempt to download Osler prior to this, you will receive an error message.
Process for reviewing documents submitted to Osler:
Once you have uploaded a document to the task on your Osler dashboard, ensure you press SUBMIT DOCUMENT. If you donโt remember to SUBMIT the document, we are unable to see that it is waiting for review
Task will change from Pending to Submitted if you have done this correctly
The Fit to Practice Team will review the document to ensure it is in PDF format, correctly named (refer Saving your document dropdown below) and meets the requirements for that task
If all correct, the document will be Verified and will disappear from your Osler dashboard
If the document is rejected, the task will revert to Pending and re-appear on your Osler dashboard where further action is required from you
You will also receive an Osler email to your Bond student email account, outlining the reason for rejection
Please save all documents as a PDF using the naming instructions as detailed in each task.
If you upload a file that is not in the correct format, your task will be rejected, and you will have to upload the document again in the correct format. This may affect your ability to attend placements.
Please be aware that some sites have their own specific documents and training modules you will be required to complete prior to attending your placement. You will be advised well in advance if these are required.
FIT TO PRACTICE CHECKLIST
Please click on the drop downs below for details of each requirement.
An Australian National Police Certificate (NPC) ensures you are cleared to work with vulnerable people, including children, the elderly and people with an illness or disability.
In order to be Fit to Practice for this study program, you need to apply for An Australian Federal Police National Police Check Code 37.
Important information before you apply:
You do not require a fingerprint check
International students must wait until they arrive and have a place of residency in Australia
This requirement is in addition to NDIS and QLD Blue card clearance.
As well as an Australian Police Certificate (NPC), any student that is not an Australian citizen also requires an International Criminal History Check (also known as an Overseas Police Check). You can choose one of the following options:
A. Obtain a national police check from your home country (easiest before you leave for Australia) or apply for a police check online once you are in Australia.
OR
B. Once you are in Australia, complete a NSW Health Statutory Declaration for Overseas Applicants or Students. This form must be witnessed by a Justice of the Peace. (This option is FREE.) Justices of the peace (JPs) and Commissioners for declarations (Cdecs) are available on campus to assist with witnessing and certifying legal documents for Bond University students and staff. In all cases it is necessary to contact the staff member and make an appointment. More information can be found here.
What if I have a criminal history?
If you do have a criminal history, this can exclude you from enrolment in your chosen program, clinical placement and/or registration to practise with your relevant registration board. Please seek guidance from HSMโs Office of Student Affairs & Service Quality prior to commencing your program. Contact SASQ_HSM@bond.edu.au.
Additional Information:
Who needs it: International students, permanent residents and NZ citizens
How to apply: Online, in your home country or complete a NSW Health Statutory Declaration for Overseas Applicants or Students
Cost: Varies for option A and no cost for option B
Valid for: 3 years
Save evidence as: LAST NAME First Name โ International Police Check
The Blue Card system is a key prevention and monitoring system of people working with children and young people in Queensland. It assesses a personโs eligibility to hold a blue card or exemption card based on their known past police and disciplinary information.
Forward the email with your account number and your date of birth to Fit2Practice@bond.edu.au. We will link you to Bond University and your fee will be waived. You will then receive an email from BCS advising this has been done and you can continue with your application.
Log in to your BCS account and complete your application. Please choose student placement option.
When you receive your Blue Card confirmation email, please submit a PDF copy to Osler.
Already have a Blue Card? If you already have a valid Blue Card, you will need to link your card to Bond University. Please email a copy of your Blue Card and proof of your identity ID (eg Drivers License) to Fit2Practice@bond.edu.au and we will link your current card to Bond University for you.
** If your current Blue Card is within 16 weeks of expiry, make a combined NDIS Disability Workers Card and Blue Card (renewal) application.
IMPORTANT: If your application is refused, you will be issued with a negative notice which prohibits you from providing or engaging in child-related activities โ this can prevent you from continuing in your program at Bond University.
Additional Information:
How to apply: You must have a QLD address to apply.
The HSM TB Assessment and Screening Form is compulsory for all SPEX students. The information you provide on this form will be used to decide whether TB screening and/or clinical review is required. If in your lifetime you have spent 12 weeks or more in countries considered high-risk for TB, you will be required to undertake TB screening in Australia.
What to do: 1. Read the form carefully. (For an EXAMPLE form highlighting required fields click here) 2. Tick (๏ผ) โyesโ or โnoโ to questions 1-4 in Part A 3. Answer questions 1-4 in Part B, including your country of birth and your travel details (use a separate page if necessary) 4. Complete all details in the bottom section of the form
NOTE: Signatures Must be HANDWRITTEN. Digital signatures of any sort will not be accepted.
Additional information:
Valid for: The duration of your program UNLESS you leave Australia to visit a high-incidence TB country during your program, and this takes your total time IN YOUR LIFETIME to 12 weeks or more, in which case you will need to submit a new form for assessment.
Scan your completed form and save as: LAST NAME First Name โ TB Assessment Form
The NSW Blood Borne Virus Student Declaration Form is a triennial requirement for all students to attend placements. It requires you to complete a declaration confirming that you have had new serological testing for HIV, Hep B and HCV every three years and you are aware of your BBV status.
Please follow these instructions carefully to ensure you complete all sections of the form correctly:
(For an EXAMPLE form highlighting required fields click here)
What to do: 1. Once you have completed HIV, Hep B and HCV testing and read the Guidelines linked in the BBV form, PLACE YOUR INITIALS IN THE RIGHT-HAND COLUMN OF EACH SECTION 2. Select either A or B, write the date of your blood tests and initial the column to the right. 3. Read, โI agree to the followingโฆ.โ and initial the column to the right. 4. Complete the bottom section of the form with your full name, DOB, student ID, email, education provider (Bond University), date and signature.
NOTE: Signatures Must be HANDWRITTEN. Digital signatures of any sort will not be accepted.
Additional Information:
Valid for: 3 Years and you will need to be retested and provide evidence during your study program.
Save PDF as: LAST NAME First Name BBV
Upload to Osle. NOTE: You do not need to provide the results of your blood tests.
Health Protection Evidence
During your program, youโll be dealing with private and public patients and clients, professional athletes, members of the community and vulnerable people. Ensuring your immunity to infectious diseases is essential for their protection, as well as your own.
We suggest you work through the three steps to health protection with a medical professional. Attaining full immunity and verification for placement can take a few months, so it is important to start early.
Please be aware that in certain specialised clinical settings and in some health facilities there may be additional vaccinations or other evidence of protection required to ensure that the risk to vulnerable patients is minimised. This can occur at any stage throughout your program. You will be advised if Fit To Practice requirements change or if additional vaccinations or evidence are required for your placement.
Bond University works with NSW Healthโs Clinical Nurse Specialist (Immunisation) to verify your immunity to infectious diseases and authorise you to undertake clinical placement at Australian health facilities. You cannot attend placement if you are not verified and compliant.
Immunisation requirements are strict. You must provide all required evidence for each disease, or you will not be eligible for placement and your progress through the program will be affected.
Protecting yourself through vaccination will help to protect the people you care for, your family and community from the impacts of COVID-19 including serious illness, hospitalisation and death. Vaccination continues to be important in managing the risks related to COVID-19 in high-risk settings
Many placement providers continue to mandate evidence of further Covid-19 vaccinations, particularly Aged Care facilities. Students attending placement at these facilities are expected to comply with the individual facility requirements, including the specific number of doses required as determined by that facility.
Bond Universityโs Fit to Practice directive is that Medical and Allied Health students provide evidence of having received a minimum of one single primary dose of COVID-19 vaccine.
Regular booster vaccinations are highly recommended as per the guidelines
There are 2 options for you to provide evidence of COVID-19 vaccination:
An Immunisation History Statement โ displays all vaccinations or medical contraindications and authorised exemptions, including COVID-19, that have been reported to the Australian Immunisation Register.
For international students who have had COVID-19 vaccines administered overseas, official overseas COVID-19 vaccination records are acceptable evidence if the Fit To Practice Coordinator is satisfied that the evidence is from a legitimate source, the vaccine is approved for use or recognised in Australia by the Therapeutic Goods Administration (TGA), and it was received on or after 1 March 2020.
Note: Vaccination records recorded in a foreign language must be officially translated by either using the Free Translating Service website provided by the Department of Home Affairs or using a local translation service.
dTPa: Diptheria, Tetanus and Pertussis (Whooping cough).
One adult dose of dTpa vaccine - valid for 10years from date of vaccination.
If your dTpa vaccination will expire during your program, you will need to have a new Adacel or Boostrix vaccination at the commencement of your program to meet requirements.
If you were born in, or have spent 12 weeks in your lifetime or more in countries considered high-risk for TB, you will need to undertake TB screening in Australia.
If screening is required, you will need to request an Interferon Gamma Release Assay (IGRA) TB Quantiferon test from your doctor. Not all pathology collection centres can perform the test, itโs a good idea to call your nearest centre first to check.
Additional Information:
Save PDF evidence as: LAST NAME First name TB Result
The National Hand Hygiene Initiative Module helps ensure the prevention of health care associated infections and the transmission of antimicrobial resistance. This offers protection for yourself and those you deal with in a clinical setting throughout your program.
What to do: Fill out the information as below to create your account
1. Click here to register for NHHI Training 2. Click โRegister Nowโ 3. Country - Australia 4. You - student 5. Who should see your records - Education Facility 6. Organisation - Bond University 7. Enter your registration details โข Occupation โ select SPEX students โข AHPRA Number โ leave this field blank 8. Create your password and accept terms and conditions 9. Click โsign up nowโ
Next 10. Complete Hand Hygiene training for Clinical Health Workers module.
Additional Information
The module will generate a certificate upon completion.
Valid for the duration of your program or as required by Health policy guidelines.
The Faculty of Health Sciences & Medicine only accepts nationally recognised qualifications issued in Australia by a Registered Training Organisation (RTO).
This includes:
HLTAID011 Provide First Aid
HLTAID014 Provide Advanced First Aid
HLTAID009 Provide Cardiopulmonary Resuscitation (CPR),
Australian Surf Lifesaving Bronze Medallion (accepted for First Aid only - separate CPR required annually
Advanced Life Support (ALS) Certificate.
Please contact us if you have an alternate Australian qualification that you would like us to review and assess for eligibility. Qualifications obtained overseas or via an online provider will not be accepted.
To enrol, you must have an Australian Unique Student Identifier Number (USI). You can apply for your USI here: https://www.usi.gov.au/.
Some providers combine the CPR (HLTAID009) and First Aid (HLTAID011) certificates as a more cost effective option.
IMPORTANT
Your First Aid is valid for 3 years and CPR training is valid for 1 year. They must remain current throughout your entire program โ not only when you are on placement. Once you receive your initial training, you must not let it lapse at any time during your program.
Additional Information:
Save PDF copies as: LAST NAME First Name CPR and LAST NAME First Name First Aid
Being Fit To Practice is your responsibility, but we are here to help you, so it is important to respond immediately to any emails or phone calls from the Compliance team. If you fail to respond to communications, your case will be escalated to the Clinical Placements Manager and your Phase Lead/Head of Program. Do not ignore your Fit To Practice responsibilities.
The Fit To Practice Co-ordinator is available to assist you via telephone, email or by face-to-face training (by appointment). Email Fit2Practice@bond.edu.au to reach out for assistance.
IMPORTANT: You cannot attend placement if you are non-compliant.
What happens if you cannot attend placement due to non-compliance?
Attendance at placement is a requirement for both your competency-based assessment and in-semester assessment so if you miss placement due to non-compliance, you risk failing your course and not progressing in your program.
Students must be fully Fit To Practice before placement, or your placement will be cancelled.
While most of your evidence will remain valid for the duration of your program, certain tasks will expire, and must be renewed before expiry.
These can include, but are not limited to: โข Police Check - every 3 years โข Blue Card - every 3 years โข BBV - every 3 years โข CPR - every 12 months and First Aid - every 3 years โข Influenza vaccination - every 12 months โข Qld Health iLearn training modules - every 12 months (two modules only - Code of Conduct and First-response evacuation instructions & Building emergency procedures)
In the months leading up to the expiry date you will receive three automated reminder emails prompting you to renew your expiring requirement. Please do not ignore or leave these courtesy emails unactioned and ensure your tasks are renewed prior totheirexpiry. Donโt leave expiring tasks until the last minute; ensure you complete each task early to allow for time, opportunity and the unexpected. Upload your updated compliance to Osler. Communication is key, so it is essential that you get in contact with us if you have any questions or are having trouble completing certain tasks. Email Fit2Practice@bond.edu.au .
IMPORTANT If you have ignored these emails or failed to complete these tasks, and allow them to expire, you will be prohibited from attending placement or removed from placement effective immediately. You will also receive a non-compliance notification that your case has been escalated to the Placements Manager and your Phase Lead/Head of Program.
Bond University's Faculty of Health Sciences & Medicine and our partnered health facilities do not honour conscientious objection to vaccinations.
If you are a 'non-responder' to one or more vaccines or have contraindications to vaccinations, we recommend you consult with an infectious disease physician to discuss risks and options prior to undertaking your chosen program.
If you are pregnant during your studies, specific guidelines apply to ensure the wellbeing of both you and your baby and that you receive the support you need. Download the Pregnancy and your studies guidelines.
Undertaking a Health Sciences and Medicine program can be physically and emotionally demanding.
Please let us know if you have special needs we can accommodate to help you succeed in your studies. If you are pregnant, have conscientious objections to vaccinations, a criminal conviction or health challenges that may make it difficult to complete the requirements of your program or register to practice with your relevant registration board, please seek guidance from the Faculty's Office of Student Affairs & Service Quality prior to commencing your program (or during your program if your circumstances change). Contact SASQ_HSM@bond.edu.au
Still need help?
Being Fit To Practice is your responsibility but we are here to help make the process as easy as possible for you.
If you have any queries or require a face-to-face appointment with the Fit To Practice Co-ordinator, please contact us by emailing: Fit2Practice@bond.edu.au
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