As you begin your pathway through your medical studies, you will be attaining a broad range of diverse skills and acquiring knowledge vital to your professional success. One of those skills will be meeting a range of Fit To Practice requirements such as:
As you progress through your program, it is your responsibility to keep your Fit To Practice current, as you won't be able to attend your placements if there is any task that has not been completed or has become out of date. If this occurs, your advancement through the program may be reviewed and you may be held back.
Beginning your Fit To Practice tasks can be daunting and even more so if you are coming from overseas. With that in mind, we cannot stress enough how important it is to make a start on your requirements while still in your home country. And there is much you can do! In fact, most of your tasks can and should be done ahead of time and before you leave.
Below is a list of all the tasks that you can complete prior to arriving in Australia:
• Hep B vaccination & serology evidence
• MMR vaccination or serology evidence
• dTpa vaccination evidence
• Varicella vaccination or serology evidence
• NSW Health Blood Borne Virus form
• NSW Health Student Declaration/Undertaking form
• NSW TB Assessment form
• NSW Health Code of Conduct
• ClinConnect & AIR Permission Form
• QLD Health Student Deed Poll
• QLD Health iLearn Training
• Overseas Police Check
• COVID vaccination/s approved or recognised by the Australian TGA
** See drop downs below for full information on how to complete each task.
It is in your best interest to get all the above tasks completed before you leave because once you arrive in Australia you will be very busy settling in, studying and completing the remainder of your requirements so the more you can get done prior the better. It will also fast track your Fit To Practice status so you are not risking your eligibility to attend placement due to late submission and verification.
Some Fit To Practice tasks can only be completed on arrival into Queensland. This takes time and we are here to support you in completing those as soon as possible once you arrive:
** See drop downs below for full information on how to complete each task.
Make a start on your tasks early (you will be glad you did!) and please reach out to us Fit2Practice@bond.edu.au if you need any extra support either pre- or post-arrival into Australia. We are here to help and look forward to seeing you soon!
You are required to upload your Fit to Practice evidence during Orientation Week and be fully Fit to Practice by census date (unless undertaking vaccination schedules. Please advise us at Fit2Practice@bond.edu.au if this is the case.
If you are a current student, please refer to the Osler emails notifying you that a task is due to expire. It will detail the timeframes you have to renew the requirement. If you allow a task to elapse, it may hold you back from attending placements.
Osler is the clinical governance and clinical performance platform that allows medical students to certify their clinical competency. All Fit to Practice requirements for students of the Faculty of Health Sciences and Medicine are managed through the Osler platform.
As you complete each Fit to Practice task, you will need to upload your evidence to Osler for review and verification.
The first step is to download the Handbook and Osler ePortfolio:
Process for reviewing documents submitted to Osler:
Once you have uploaded a document to the task on your Osler dashboard, ensure you press SUBMIT DOCUMENT. If you don’t remember to SUBMIT the document, we are unable to see that it is waiting for review
The Fit to Practice Team will review the document to ensure it is in PDF format, correctly named (refer Saving your document dropdown below) and meets the requirements for that task
Please save all documents as a PDF using the naming instructions as detailed in each task. Do not use any commas, underscores, dash etc. It should only be SURNAME FIRST NAME DOCUMENT
If you upload a file that is not in the correct format, your task will be rejected, and you will have to upload the document again in the correct format. This may affect your ability to attend placements.
Please be aware that some sites have their own specific documents and training modules you will be required to complete prior to attending your placement. You will be advised well in advance if these are required and how to complete them.
An Australian National Police Certificate (NPC) ensures you are cleared to work with vulnerable people, including children, the elderly and people with an illness or disability.
In order to be Fit to Practice for this study program, you need to apply for An Australian Federal Police National Police Check Code 37.
Important information before you apply:
How to apply:
Please apply for an Australian Federal Police National Police Check (NPC) only - NPCs from third party providers wil no longer be accepted.
(a) Select identification type and scan your document ready to upload. (Only PDFs, JPGs and TIF formats accepted and no larger than 4mb in file size)
(b) select the box for verifying that you have scanned your documents
Complete purpose of check:
(a) Select 'Commonwealth employment/purpose'
(b) select number 37 for purpose of check
(c) request hard copy of check if you would like one
Additional information:
As well as an Australian Police Certificate (NPC), any student that is not an Australian citizen also requires an International Criminal History Check (also known as an Overseas Police Check). You can choose one of the following options:
A. Obtain a national police check from your home country (easiest before you leave for Australia) or apply for a police check online once you are in Australia.
OR
B. Once you are in Australia, complete a NSW Health Statutory Declaration for Overseas Applicants or Students. This form must be witnessed by a Justice of the Peace. (This option is FREE.) Justices of the peace (JPs) and Commissioners for declarations (Cdecs) are available on campus to assist with witnessing and certifying legal documents for Bond University students and staff. In all cases it is necessary to contact the staff member and make an appointment. More information can be found here.
What if I have a criminal history?
If you do have a criminal history, this can exclude you from enrolment in your chosen program, clinical placement and/or registration to practise with your relevant registration board. Please seek guidance from HSM’s Office of Student Affairs & Service Quality prior to commencing your program. Contact SASQ_HSM@bond.edu.au.
Additional Information:
Upload to Osler
The Blue Card system is a key prevention and monitoring system of people working with children and young people in Queensland. It assesses a person’s eligibility to hold a blue card or exemption card based on their known past police and disciplinary information.
IMPORTANT: If you already have a Qld Blue Card and it is within 16 weeks of expiry, make a combined NDIS Disability Workers Card and Blue Card (renewal) application. Further information is in the next dropdown.
How to apply
All applicants will need to verify their identity, obtain a photo and a customer reference number (CRN) from the QLD Department of Transport and Main Roads (TMR) before you can make your application. Click here for locations.
1. After you obtain a CRN, visit the QLD Government Blue card applications website and check the requirements that best suit you.
2. Register for the online Blue Card Services (BCS) account. After you create an account, you will receive an account number via email.
3. Forward the email with your account number and your date of birth to Fit2Practice@bond.edu.au. We will link you to Bond University and your fee will be waived. You will then receive an email from BCS advising this has been done and you can continue with your application.
4. Log in to your BCS account and complete your application. Please choose student placement option.
5. When you receive your Blue Card confirmation email, please submit a PDF copy to Osler.
Already have a Blue Card?
If you already have a valid Blue Card, you will need to link your card to Bond University. Please email a copy of your Blue Card and proof of your identity ID (eg Drivers License) to Fit2Practice@bond.edu.au and we will link your current card to Bond University for you. If your current Blue Card is within 16 weeks of expiry you should renew it with a combined Blue Card and NDIS combined application.
IMPORTANT: If your application is refused, you will be issued with a negative notice which prohibits you from providing or engaging in child-related activities – this can prevent you from continuing in your program at Bond University.
Additional Information:
The Disability Worker Screening system determines whether a person is cleared or excluded from working in certain roles, to create safe environments and improve the quality of services and supports being delivered to people with disability in Queensland.
IMPORTANT: If you don’t already have a Qld Blue Card or if your current Qld Blue Card is within 16 weeks of expiry you should make a combined NDIS and Blue Card application. Click here for more information.
How to apply
Step 1:
All applicants will need to verify their identity, obtain a photo and a customer reference number (CRN) from the QLD Department of Transport and Main Roads (TMR) before you can make your application. Click here for locations.
1. If you do not already have a QLD CRN, you must obtain a CRN and have your photo taken at a Qld TMR service centre.
2. Once you have obtained your CRN, register for an online Qld Government account.
3. After you have registered for your online account, you must log in to the online worker portal to apply using important tips below.
Please note: Make a combined application for a NDIS Workers Screening Card and a Blue Card if these are your first cards or if your existing Blue Card is within 16 weeks of expiry.
Step 2: For the NDIS application:
Step 3: When you receive your Worker Screening approval confirmation email, please submit a copy to Osler. Please note that the NDIS approval emails are often going to junk/spam folders so please keep an eye out there as well as your inbox for the approval email.
Additional Information:
You will be provided with your student ID card during orientation week.
During your program you may be required to attend both Queensland and New South Wales health facilities. In order to ensure you meet all the necessary requirements for each state, Bond University uses a combination of QLD Health and NSW Health forms.
NOTE: Signatures Must be HANDWRITTEN. Digital signatures of any sort will not be accepted.
The ClinConnect & AIR Permission Form grants your permission for Bond University to provide NSW Health with essential information required to arrange your clinical placements at NSW Health Facilities.
The form also grants your permission for the Northern NSW Local Health District OASV Assessor to access your Immunisation history statement from the Australian Immunisation Register, if required, as part of the Occupational Screening & Vaccination Assessment against Specified Infectious Diseases process. This process is required for you to be verified in ClinConnect for NSW Health placements.
The downloadable form can be found HERE
Additional information:
NOTE: Signatures must be HANDWRITTEN. Digital signatures of any kind will not be accepted.
To be eligible to attend clinical placement, all students must complete the NSW Health Code of Conduct Agreement. This is an agreement between you and NSW Health and governs your conduct while on placement at NSW Health facilities.
What to do:
1. Click here to read the Policy Directive: NSW Health Code of Conduct – no need to print or sign it.
2. Print, complete, sign and date the NSW Health Code of Conduct Agreement for Students Undertaking Clinical Placements (1-page form) affirming you have read the above Policy.
(For an EXAMPLE form with highlighted fields click here)
PLEASE NOTE: For general questions relating to student placements within NSW Health please go to FAQs for Students.
Additional information:
NOTE: Signatures Must be HANDWRITTEN. Digital signatures of any sort will not be accepted.
The NSW Blood Borne Virus Student Declaration Form is a triennial requirement for all students to attend placements. It requires you to complete a declaration confirming that you have had new serological testing for HIV, Hep B and HCV every three years and you are aware of your BBV status.
What to do:
Please follow these instructions carefully to ensure you complete all sections of the form correctly:
(For an EXAMPLE form with highlighted fields click here)
Additional Information:
You must complete NSW Health Student Declaration/Undertaking correctly before your immunisation evidence can be assessed by the Clinical Nurse Specialist (Immunisation).
What to do:
NOTE: Signatures Must be HANDWRITTEN. Digital signatures of any sort will not be accepted.
Additional Information:
You must complete the NSW Health TB Assessment Tool correctly and in full before your immunisation evidence can be assessed by the Clinical Nurse Specialist (Immunisation).
NOTE: If you were born in or have spent 12 weeks or more at any time in your life in countries considered high risk for TB, you will need to undertake TB screening in Australia.
What to do:
1. Read the form carefully!
2. Complete all questions in Parts A, B & C, including your country of birth and your travel details (use a separate page if necessary) in Part C
3. Complete all personal details at the top of the form. REMEMBER TO SIGN.
NOTE: Signatures Must be HANDWRITTEN. Digital signatures of any sort will not be accepted.
Additional Information:
To be eligible to attend clinical placement, all students must complete a QLD Health Student Deed Poll for the Hospital and Health Service (HHS) that is relevant to the Qld Health facility you are attending. You must have a new Deed Poll in place for each different HHS you attend. See here for HHS list for each site.
The Qld Health Student Deed Poll confirms the contractual relationship between you (as a student), Bond University and the Hospital and Health Service that you are attending. This document is a record of your agreement to attend and participate in your pre-entry clinical placement under the terms that are stated in the Deed Poll. This is a legal document and you must:
Why is a NEW Student Deed Poll required for each placement?
As the obligations agreed by you as part of the Student Deed Poll relate to only the placement for which the Deed Poll is signed and ends at the completion of the placement, a NEW Student Deed Poll is required for each placement. All students must initially have a Deed Poll in place for ‘Gold Coast Hospital and Health Service’ when they first commence in the program. As your program progresses and you are placed at various Qld Health facilities, you must provide a new Deed Poll for each HHS you attend.
What to do:
NOTE: Signatures Must be HANDWRITTEN. Digital signatures of any sort will not be accepted.
Additional information:
To be eligible to attend clinical placement, all students must complete the QLD Health Student Orientation Checklist.
What to do:
Print and complete the QLD Health Student Orientation Checklist.
(For an EXAMPLE form with highlighted fields click here)
Please note:
NOTE: Signatures Must be HANDWRITTEN. Digital signatures of any sort will not be accepted.
Additional information:
During your program, you’ll be dealing with private and public patients and clients, professional athletes, members of the community and vulnerable people. Ensuring your immunity to infectious diseases is essential for their protection, as well as your own.
We suggest you work through the three steps to health protection with a medical professional. Attaining full immunity and verification for placement can take a few months, so it is important to start early.
Please be aware that in certain specialised clinical settings and in some health facilities there may be additional vaccinations or other evidence of protection required to ensure that the risk to vulnerable patients is minimised. This can occur at any stage throughout your program. You will be advised if requirements change or if additional vaccinations or evidence are required for your placement.
Bond University works in conjunction with NSW Health to verify your immunity to infectious diseases to undertake clinical placement in all Australian health facilities.
The Fit to Practice coordinator will initially verify your Health protection evidence however documents are still required to be verified by the NSW Health Clinical Nurse Specialist (Immunisation). If further action/vaccinations are required, you will be contacted directly by the Clinical Nurse. Medicare Immunisation records are the preferred method of showing evidence of immunisations (this can be accessed through you MyGov account).
Immunisation compliance requirements are strict. You must provide all required evidence for each disease, or you will not be eligible for placement and your progress through the program will be affected.
Protecting yourself through vaccination will help to protect the people you care for, your family and community from the impacts of COVID-19 including serious illness, hospitalisation and death. Vaccination continues to be important in managing the risks related to COVID-19 in high-risk settings
NSW Health and Qld Health strongly recommend a Covid-19 vaccination course for all Category A health care workers, including students attending placement in various practice settings. These recommendations align with Australian Technical Advisory Group on Immunisation (ATAGI) guidance for the Australian Immunisation Handbook/vaccine preventable diseases.
Many placement providers continue to mandate evidence of further Covid-19 vaccinations, particularly Aged Care facilities. Students attending placement at these facilities are expected to comply with the individual facility requirements, including the specific number of doses required as determined by that facility.
Bond University’s Fit to Practice directive is that Medical and Allied Health students provide evidence of having received a minimum of one single primary dose of COVID-19 vaccine.
There are 2 options for you to provide evidence of COVID-19 vaccination:
For international students who have had COVID-19 vaccines administered overseas, official overseas COVID-19 vaccination records are acceptable evidence if the Fit To Practice Coordinator is satisfied that the evidence is from a legitimate source, the vaccine is approved for use or recognised in Australia by the Therapeutic Goods Administration (TGA), and it was received on or after 1 March 2020.
Note: Vaccination records recorded in a foreign language must be officially translated by either using the Free Translating Service website provided by the Department of Home Affairs or using a local translation service.
Additional Information:
Upload PDF to Osler
dTPa: Diptheria, Tetanus and Pertussis (Whooping cough).
One adult dose of dTpa vaccine - valid for 10years from date of vaccination.
If your dTpa vaccination will expire during your program, you will need to have a new Adacel or Boostrix vaccination at the commencement of your program to meet requirements.
Additional Information:
Upload PDF to Osler
(1) Evidence of a complete age-appropriate course of Hep B vaccinations
AND
(2) Serology showing Anti-HBs ≥ 10mlU/mL
Additional Information:
(1) 2 doses of MMR vaccine at least one month apart
OR
(2) Serology showing positive IgG for Measles, Mumps and Rubella
Additional Information:
Upload PDF to Osler
One dose of current seasonal Influenza vaccine (in Australia), usually released by April each year and due by 1 June each year.
Additional Information:
Upload PDF to Osler
(1) 2 doses of Varicella vaccine at least one month apart
OR
(2) Serology showing positive IgG for Varicella
Additional Information:
Upload PDF to Osler
If you were born in, or have spent 12 weeks in your lifetime or more in countries considered high-risk for TB, you will need to undertake TB screening in Australia.
If screening is required, you will need to request an Interferon Gamma Release Assay (IGRA) TB Quantiferon test from your doctor. Not all pathology collection centres can perform the test, it’s a good idea to call your nearest centre first to check.
Additional Information:
Upload PDF to Osler
Students are required to be fit tested for N95 masks as a requirement for placements in certain clinical settings. You will be advised in due course after commencement of your program when you have been scheduled for a mask fit test. Ensure you follow all instructions contained in the email and attend your allocated mask fit test session. After your fit test you will be provided with a fit test card. Please submit a copy of this card to the N95 mask fit test task in Osler.
Additional Information:
The National Hand Hygiene Initiative Module helps ensure the prevention of health care associated infections and the transmission of antimicrobial resistance. This offers protection for yourself and those you deal with in a clinical setting throughout your program.
What to do: Fill out the information as below to create your account
1. Click here to register for NHHI Training
2. Click “Register Now”
3. Country - Australia
4. You - student
5. Who should see your records - Education Facility
6. Organisation - Bond University
7. Enter your registration details
• Occupation – select: Medical Student – Medicine Students
• AHPRA Number – leave this field blank
8. Create your password and accept terms and conditions
9. Click “sign up now”
Next
10. Complete Hand Hygiene training for Clinical Health Workers module.
Additional Information
Upload to Osler.
The Faculty of Health Sciences & Medicine only accepts nationally recognised qualifications issued in Australia by a Registered Training Organisation (RTO).
This includes:
Please contact us at Fit2Practice@bond.edu.au if you have an alternate Australian qualification that you would like us to review and assess for eligibility. Qualifications obtained overseas or via an online provider will not be accepted.
To enrol, you must have an Australian Unique Student Identifier Number (USI). You can apply for your USI here: https://www.usi.gov.au/.
Some Suggested Providers
• First Aid Accident & Emergency (provides courses in Varsity Lakes most Saturdays)
• Paradise First Aid (provides discounts to BU students)
• Australian Red Cross
• St John Ambulance (or interstate equivalent)
• Queensland Government First Aid Training Providers
First Aid (HLTAID011) training includes CPR (HLTAID009) – however CPR is only valid for 1 year and is required to be repeated annually.
IMPORTANT
Your First Aid is valid for 3 years and CPR training is valid for 1 year. They must remain current throughout your entire program – not only when you are on placement. Once you receive your initial training, you must not let it lapse at any time during your program.
Additional Information:
To be eligible to attend clinical placement, all students must complete the relevant QLD Health iLearn online learning courses. Please click here for the PDF overview.
NOTE: You are required to upload a Certificate of Completion with your name on it for each module. Commencement badges will not be accepted.
Registering your account:
Follow the instructions to register your QLD Health iLearn training account.
Need help?
Refer to QLD Health – iLearn User Help for Bond Students if you need help with registering an account.
How to:
Once your QLD Health iLearn training account is active, access iLearn here and complete the below courses:
Additional information:
The following forms and training modules are MANDATORY requirements for all Ramsay Health care facilities.
DOCUMENTATION:
1. Student Confidentiality Obligations form click here
2. RHC Student Clinical Placement checklist click here
3. Coronavirus - Mandatory Student Screening Form (This form only is to be taken to Placement facility on first day of placement - DO NOT upload your Coronavirus form to Osler) click here
TRAINING:
Click here to complete the below 9 Mandatory eLearning modules.
Additional information:
NOTE: Please ensure you save a PDF of your documents in a safe place, as you will be required to upload them to Inplace (The Ramsay portal) PRIOR to attending you allocated placement.
1. FIRE AND EMERGENCY PROCEDURES:
For e-Learning Modules 2 AND 3 below, please Log into NHHI LMS profile that you registered for in Year 1: https://www.hha.org.au/online-learning/complete-a-module
* If you are unable to remember your password, you can reset it on this page
2. INFECTION CONTROL - complete training
3. HAND HYGIENE (You completed this module in Year 1 - Upload existing certificate to this task)
NOTE: When e-Learning modules have been completed you can view/download your certificates in the Achievement area of your home page
4. Click on the following link for the UCH Confidentiality and Security form. Please ensure it is signed, dated, and witnessed - handwritten signatures only (not digital)
Additional information:
Upload all 4 documents as PDF files to the Osler Task called Uniting Care Placement Forms.
Only complete if requested by the Fit To Practice Coordinator. Please read the below information to begin.
Mater Student Placement Orientation Requirements:
Additional information:
NOTE: Digital signatures will not be accepted. Please hand write all signatures.
Being Fit To Practice is your responsibility, but we are here to help you, so it is important to respond immediately to any emails or phone calls from the Fit To Practice team. If you fail to respond to communication, your case will be escalated to the Clinical Placements Manager and your Phase Lead/Head of Program. Do not ignore your compliance responsibilities. The Fit To Practice Co-ordinator is available to assist you via telephone, email or by face-to-face training (by appointment). Email Fit2Practice@bond.edu.au to reach out for assistance.
IMPORTANT: You cannot attend placement if you are non-compliant.
What happens if you cannot attend placement due to not meeting requirements?
Attendance at placement is a requirement for both your competency-based assessment and in-semester assessment so if you miss placement due to incomplete Fit To Practice tasks, you risk failing your course and not progressing in your program.
Students must be fully Fit To Practice before placement, or your placement will be cancelled.
While most of your completed requirements will remain valid for the duration of your program, certain tasks will expire, and must be renewed before expiry.
These can include, but are not limited to:
• Police Check - every 3 years
• Blue Card - every 3 years
• BBV - every 3 years
• CPR - every 12 months and First Aid - every 3 years
• Influenza vaccination - every 12 months
• Qld Health iLearn training modules - every 12 months (two modules only - Code of Conduct and First-response evacuation instructions & Building emergency procedures)
In the months leading up to the expiry date you will receive three automated reminder emails prompting you to renew your expiring Fit To Practice evidence. Please do not ignore or leave these courtesy emails unactioned and ensure your tasks are renewed prior to their expiry.
Don’t leave expiring tasks until the last minute; ensure you complete each task early to allow for time, opportunity and the unexpected. Upload your updated evidence to Osler. Communication is key, so it is essential that you get in contact with us if you have any questions or are having trouble completing certain tasks. If this is the case, contact us at Fit2Practice@bond.edu.au.
IMPORTANT If you have ignored these emails or failed to complete these tasks, and allow them to expire, you will be prohibited from attending placement or removed from placement effective immediately. You will also receive a non-compliant notification that your case has been escalated to the Placements Manager and your Phase Lead/Head of Program.
Bond University's Faculty of Health Sciences & Medicine and our partnered health facilities do not honour conscientious objection to vaccinations.
If you are a 'non-responder' to one or more vaccines or have contraindications to vaccinations, we recommend you consult with an infectious disease physician to discuss risks and options prior to undertaking your chosen program.
If you are pregnant during your studies, specific guidelines apply to ensure the wellbeing of both you and your baby and that you receive the support you need. Download the Pregnancy and your studies guidelines.
Undertaking a Health Sciences and Medicine program can be physically and emotionally demanding.
Please let us know if you have special needs we can accommodate to help you succeed in your studies. If you are pregnant, have conscientious objections to vaccinations, a criminal conviction or health challenges that may make it difficult to complete the requirements of your program or register to practice with your relevant registration board, please seek guidance from the Faculty's Office of Student Affairs & Service Quality prior to commencing your program (or during your program if your circumstances change). Contact SASQ_HSM@bond.edu.au
Completing your Fit to Practice requirements are your responsibility, but we are here to help make the process as easy as possible for you.
If you have any queries or require a face-to-face appointment with the Fit To Practice Co-ordinator, please contact us by emailing: Fit2Practice@bond.edu.au.
