Withdrawal from a program/leave of absence

Withdrawal from a program

If you wish to discontinue your studies completely you must apply to withdraw. If you wish to return at a later date then you may apply for a leave of absence for up to three semesters. The permitted duration of the leave could depend on your program. As this process requires the withdrawal of subjects, you may incur a penalty depending when you withdraw and your circumstances.

To withdraw from study you must complete a Withdrawal from Program through eStudent.

Leave of Absence (LoA)

To apply for a Leave of Absence you must complete a Request for Leave of Absence through eStudent.

Student vsa holders

Student visa holders are not permitted to remain in Australia during periods of Leave of Absence unless compelling and compassionate circumstances apply.

Where compelling and compassionate circumstances exist you must provide medical supporting documentation with your Leave of Absence form. Permission to stay in Australia whilst on a period of Leave of Absence ultimately rests with the Department of Home Affairs and is generally only granted due to medical circumstances that prevent you from leaving Australia. A period of Leave of Absence may affect the status of your student visa.

Academic penalty

Cancelled subjects will incur the following academic penalties:

Standard subjects (full semester subjects)

Until end of Week 4:No academic penalty and cancelled subjects will not appear on your official academic record
Week 5 to end of Week 7:No academic penalty and cancelled subjects will appear on official academic record with a “W” grade.
Week 8 onwards:Academic penalty (ie failing grade for the subject). Cancelled subjects will appear on official academic record with a “WF” grade.

Non-standard subjects (Half Unit / Intensives / EMBA / Bond BBT subjects)

Please refer to the Cancellation, Withdrawal Dates and Penalty Information on the Help & Other Links tab in eStudent. Withdrawals after the “Last withdrawal date” will attract a grade of W (Withdrawn) or WF (Withdrawn Fail).

Contact your Program Advisor for relevant dates.

If exceptional circumstances exist you may submit an Application to Withdraw without Academic Penalty. You must attach supporting documentation as outlined on the form and the application must be received by the Student Business Centre within the timeframe as stipulated in the Academic Regulations below.

Part 2: Academic Regulations - Withdrawal

"Where a student is able to demonstrate exceptional circumstances, the Deputy Vice Chancellor (Students & Support Services) or delegate may permit a student to withdraw from a subject at a later date than the Last Withdrawal date for that subject. The student must apply by Friday of Week 7 of the semester following that in which the student was enrolled in the subject".

Financial penalty

Changes to enrolment will incur the following financial penalties:

Standard Subjects - (full semester subjects)

Until the end of Week 2:No penalty
Week 3:Cancellation of a subject will incur a $250 penalty fee.
Week 4:Cancellation of a subject will incur a $500 penalty fee.
Week 5 onwards:Cancellation of a subject - no tuition credit (100% charge).

Non-standard subjects (Half Unit / Intensives / EMBA / Bond BBT subjects)

Please refer to the Cancellation, Withdrawal Dates and Penalty Information on the Help & Other Links tab in eStudent. Contact your Program Advisor for relevant dates.

The penalty fees are not deferrable through FEE-HELP.

In accordance with Re-crediting FEE-HELP policy where exceptional circumstances exist you may submit an application to withdraw without financial penalty.

Students must submit a Withdrawal with Refund of Tuition Fees or Re-Credit of FEE-HELP Application form to the Student Business Centre with supporting documentation as outlined on the forms.

Student visa holders

Where a student visa holder's proposed new enrolment or withdrawal from program is inconsistent with the National Code a student visa holder may not receive approval to change their enrolment.

The National Code, Standard 8 requires student visa holders to be enrolled with an academic load that ensures the overseas student is in a position to complete the program within the expected duration specified on the overseas student’s CoE.

The registered provider must not extend the duration of the overseas student’s enrolment if the overseas student is unable to complete the program within the expected duration, unless:

  • there are compassionate or compelling circumstances, as assessed by the registered provider on the basis of demonstrable evidence, or
  • the registered provider has implemented, or is in the process of implementing, an intervention strategy for the overseas student because the overseas student is at risk of not meeting  academic progression requirements, or
  • an approved deferral or suspension of the overseas student’s enrolment has occurred under Standard 9 (Deferring, suspending or cancelling the overseas student’s enrolment).

A student visa holder must consult with an Enrolment Advisor at the Student Business Centre prior withdrawal from a subject/s, unless the student will replace the withdrawn subjects with an alternate subject with equivalent academic load that is consistent with the students’ academic program structure and sequence.  

A student visa holder must seek approval from the Student Business Centre to study less than full time academic load in any ‘in session’ period of study to ensure the proposed academic load is in accordance with National Code Standard 8 & 9

The National Code, Standard 8 outlines that student visa holders are not permitted to undertake more than one-third of a higher education program by distance learning or on-line learning.   Student visa holders are not permitted to undertake subjects exclusively by online or distance learning in each compulsory study period.   A student visa holder must study at least one unit that is not by distance or online learning in each compulsory study period, unless the student is completing the last unit of their program.

Student visa holders withdrawing from study entirely will no longer be meeting the 8202 condition on a student visa and may be required to leave Australia. If you are unsure about your student visa obligation following a withdrawal we strongly recommend you contact the Department of Home Affairs or a representative of the Bond University International Student Team at the Student Business Centre

The National Code standard 7 does not allow a registered provider to knowingly enrol an overseas student seeking to transfer from another registered provider’s program prior to the overseas student completing six months of his or her principal program, except where any of the following apply:

  • the releasing registered provider, or the program  in which the overseas student is enrolled, has ceased to be registered
  • the releasing registered provider has had a sanction imposed on its registration by the ESOS agency that prevents the overseas student from continuing his or her program  at that registered provider
  • the releasing registered provider has agreed to the overseas student’s release and recorded the date of effect and reason for release in PRISMS
  • any government sponsor of the overseas student considers the change to be in the overseas student’s best interests and has provided written support for the change.

The above standard requires student visa holders to complete 6 calendar months study in their principal program before they are eligible for a release letter. 

The Bond University Overseas Student Transfer Policy provides information relating to student visa holder requests for a release letter prior to the completion of 6 calendar months study in the principal program. 

Where a student visa holder lodges a full and complete release letter application to the Student Business Centre a relevant officer will conduct a review and provide an outcome in writing within 14 semester days from the date of lodgement. 

The relevant officer may request further documents or evidence from the applicant, which may extend an outcome timeframe.  An applicant may request a stay on an outcome decision in order to gather and provide further evidence or documentation for the application.