Withdrawal from a program/leave of absence

If you wish to discontinue your studies completely you must apply to withdraw.  If you wish to return at a later date then you may apply for a leave of absence for up to three semesters.  The permitted duration of the leave could depend on your program. As this process requires the withdrawal of subjects, you may incur a penalty depending when you withdraw and your circumstances.

To withdraw from study you must complete a Withdrawal from Program through eStudent.

Leave of Absence (LoA)

To apply for a Leave of Absence you must complete a Request for Leave of Absence through eStudent.

Student Visa Holders

Student visa holders are not permitted to remain in Australia during periods of Leave of Absence unless compelling and compassionate circumstances apply.

Where compelling and compassionate circumstances exist you must provide medical supporting documentation with your Leave of Absence form. Permission to stay in Australia whilst on a period of Leave of Absence ultimately rests with the Department of Immigration and Border Protection (DIBP) and is generally only granted due to medical circumstances that prevent you from leaving Australia. A period of Leave of Absence may affect the status of your student visa.

Academic penalties

Cancelled subjects will incur the following academic penalties:

Standard subjects (full semester subjects)

Until end of Week 4:No academic penalty and cancelled subjects will not appear on your official academic record
Week 5 to end of Week 7:No academic penalty and cancelled subjects will appear on official academic record with a “W” grade.
Week 8 onwards:Academic penalty (ie failing grade for the subject). Cancelled subjects will appear on official academic record with a “WF” grade.

Non-standard subjects (Half Unit / Intensives / EMBA / Bond BBT subjects)

Please refer to the Cancellation, Withdrawal Dates and Penalty Information on the Help & Other Links tab in eStudent. Withdrawals after the “Last withdrawal date” will attract a grade of W (Withdrawn) or WF (Withdrawn Fail).

Contact your Program Advisor for relevant dates.

Withdrawal without academic penalty

If exceptional circumstances exist you may submit an Application to Withdraw without Academic Penalty. You must attach supporting documentation as outlined on the form and the application must be received by the Student Business Centre within the timeframe as stipulated in the Academic Regulations below.

Part 2: Academic Regulations - Withdrawal

"Where a student is able to demonstrate exceptional circumstances, the PVC (SAS) or delegate may permit a student to withdraw from a subject at a later date than the Last Withdrawal date for that subject. The student must apply by Friday of Week 7 of the semester following that in which the student was enrolled in the subject".

Financial penalties

Changes to enrolment will incur the following financial penalties:

Standard Subjects - (full semester subjects)

Until the end of Week 2:No penalty
Week 3:Cancellation of a subject will incur a $250 penalty fee.
Week 4:Cancellation of a subject will incur a $500 penalty fee.
Week 5 onwards:Cancellation of a subject - no tuition credit (100% charge).

Non-standard subjects (Half Unit / Intensives / EMBA / Bond BBT subjects)

Please refer to the Cancellation, Withdrawal Dates and Penalty Information on the Help & Other Links tab in eStudent. Contact your Program Advisor for relevant dates.

The penalty fees are not deferrable through FEE-HELP.

Withdrawal without financial penalty

In accordance with Re-crediting FEE-HELP policy where exceptional circumstances exist you may submit an application to withdraw without financial penalty.

Students must submit a Withdrawal with Refund of Tuition Fees or Re-Credit of FEE-HELP Application form to the Student Business Centre with supporting documentation as outlined on the forms.

Student Visa Holders

Where a student visa holder's proposed new enrolment is inconsistent with the National Code a student visa holder may not receive approval to change their enrolment. The National Code, Standard 9 requires student visa holders to be enrolled with an academic load “that at all times ensures the student is in a position to complete the program within the expected duration” and “ensure that in each compulsory study period for a program, the student is studying at least one unit that is not by distance or online learning”.

Standard 9 only allows reduced academic load as the result of:

  • compassionate or compelling circumstances (for example illness or hospitalisation where a medical certificate states that the student was unable to attend classes for an extended period or where the registered provider was unable to offer a pre-requisite unit)
  • the registered provider implementing its intervention strategy for students who were at risk of not meeting satisfactory course progress; or
  • an approved deferment or suspension of study has been granted by the provider.

Student visa holders must consult with their program advisor prior to submitting the post week 2 change of enrolment form to ensure their proposed enrolment load is in accordance with National Code Standard 9.

Student visa holders withdrawing from study entirely will no longer be meeting the 8202 condition on a student visa and may be required to leave Australia. If you are unsure about your student visa obligation following a withdrawal we strongly recommend you contact the Department of Immigration and Border Protection (DIBP) or a representative of the Bond International Student Team.