To obtain travel funding, HDR candidates must consult with their supervision team and complete a HDR budget application form. The application must include all expected costs, including conference registration, transportation, and accommodation. The conference program must be submitted alongside the application, in addition to evidence of presentation at the conference.
This application will then be submitted to the candidate’s principal supervisor and the Associate Director of Research for approval. We recommend submitting applications at least three months prior to the required expenditure of funds.
Upon receipt of the required information for travel funding, the HDR Unit will:
• Make the bookings (travel, conference registration, accommodation) on behalf of the candidate in advance. Candidates will not be reimbursed if they pay for their expenses personally unless prearranged with the HDR Unit
• Keep records for the candidate and provide a report of funding commitments to the Associate Director of Research and the HDR Subcommittee
• Reimburse the candidate for any approved out-of-pocket expenses incurred during the trip upon presentation of tax invoices