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BCDP02-047: Rooms Division Management September 2019 [Standard]

General information

Rooms Division Management is an introductory hotel management subject which provides you with an in-depth understanding of critical guest service functions associated with the ‘rooms’ inventory of an accommodation business. You will learn how service quality and service recovery principles underpin all facets of accommodation management from guest reservations to reception/arrival, housekeeping and maintenance services, guest safety and security and guest departures. The interactions between the rooms division and other departments of an accommodation business are explored with respect to their impact on guest service. You will develop practical skills required to work in an accommodation business by undertaking training in the Micros OPERA, a property management system used by many of the world’s leading hotel chains.


Academic unit:Bond Business School
Subject code:BCDP02-047
Subject title:Rooms Division Management
Subject level:Undergraduate
Semester/Year:September 2019
Credit points:10

Delivery & attendance

Delivery mode:


Workload items:
  • Seminar: x12 (Total hours: 24) - Seminar 1
  • Seminar: x12 (Total hours: 24) - Seminar 2
  • Tutorial: x12 (Total hours: 12) - Weekly Revision Class held by Bond University College
  • Personal Study Hours: x12 (Total hours: 60) - Study time and reviewing materials
Attendance and learning activities: Attendance at all class sessions is expected. Students are expected to notify the instructor of any absences with as much advance notice as possible. In addition to the content covered in the topic schedule, industry guest speakers and hotel site visits may take place as part of the curriculum, subject to industry member availability. Students will be advised of these activities by the start of Week 2 of the semester.


Prescribed resources:
  • Gary K. Vallen,Jerome J. Vallen (2017). Check-In Check-Out. 10th, Boston (available as an eBook at Pearson , 456. 13
After enrolment, students can check the Books and Tools area in iLearn for the full Resource List.
[email protected] & Email:[email protected] is the online learning environment at Bond University and is used to provide access to subject materials, lecture recordings and detailed subject information regarding the subject curriculum, assessment and timing. Both iLearn and the Student Email facility are used to provide important subject notifications. Additionally, official correspondence from the University will be forwarded to students’ Bond email account and must be monitored by the student.

To access these services, log on to the Student Portal from the Bond University website as

Enrolment requirements

Requisites: ?


Restrictions: ? This subject is not available to
  • Study Abroad Students

Must be admitted into a Bond College Diploma Program.

This subject is not available as a general elective. To be eligible for enrolment, the subject must be specified in the students’ program structure.

Assurance of learning

Assurance of Learning means that universities take responsibility for creating, monitoring and updating curriculum, teaching and assessment so that students graduate with the knowledge, skills and attributes they need for employability and/or further study.

At Bond University, we carefully develop subject and program outcomes to ensure that student learning in each subject contributes to the whole student experience. Students are encouraged to carefully read and consider subject and program outcomes as combined elements.

Program Learning Outcomes (PLOs)

Program Learning Outcomes provide a broad and measurable set of standards that incorporate a range of knowledge and skills that will be achieved on completion of the program. If you are undertaking this subject as part of a degree program, you should refer to the relevant degree program outcomes and graduate attributes as they relate to this subject.

Find your program

Subject Learning Outcomes (SLOs)

On successful completion of this subject the learner will be able to:
  1. Describe the key components of service quality and service recovery theory in a guest experience context across all rooms-related departments of an accommodation business.
  2. Process guest reservations and manage room bookings efficiently through a property management system.
  3. Perform guest check-in and check-out procedures using a property management system.
  4. Conduct front-office accounting tasks including posting room charges, maintaining guest accounts and settling accounts upon departure.
  5. Perform various housekeeping related tasks, including logging and reviewing room maintenance requests.
  6. Calculate and interpret operating statistics and ratios used to assess the performance of the Rooms Division.
  7. Describe the key safety and security issues relevant to hotels and resorts and how they influence the operation of the Rooms Division.


Assessment details

TypeTask%Timing*Outcomes assessed
Class Participation In-class online activities about required readings and tasks 10% Ongoing 1, 2, 3, 4, 5, 6, 7.
Laboratory Skills Test Computer skills test in using the Micros OPERA Property Management system. 15% Week 6 1, 2, 3.
Written Report Report on factors influencing the guest’ experience and service quality evaluations in an accommodation business. 20% Week 9 1.
Laboratory Skills Test Computer skills test in using the Micros OPERA Property Management system. 20% Week 11 2, 3, 4, 5, 7.
Paper-based Examination (Closed) Comprehensive Final Examination. 35% Final Examination Period 1, 6, 7.
  • * Assessment timing is indicative of the week that the assessment is due or begins (where conducted over multiple weeks), and is based on the standard University academic calendar
  • C = Students must reach a level of competency to successfully complete this assessment.

Assessment criteria

High Distinction 85-100 Outstanding or exemplary performance in the following areas: interpretative ability; intellectual initiative in response to questions; mastery of the skills required by the subject, general levels of knowledge and analytic ability or clear thinking.
Distinction 75-84 Usually awarded to students whose performance goes well beyond the minimum requirements set for tasks required in assessment, and who perform well in most of the above areas.
Credit 65-74 Usually awarded to students whose performance is considered to go beyond the minimum requirements for work set for assessment. Assessable work is typically characterised by a strong performance in some of the capacities listed above.
Pass 50-64 Usually awarded to students whose performance meets the requirements set for work provided for assessment.
Fail 0-49 Usually awarded to students whose performance is not considered to meet the minimum requirements set for particular tasks. The fail grade may be a result of insufficient preparation, of inattention to assignment guidelines or lack of academic ability. A frequent cause of failure is lack of attention to subject or assignment guidelines.

Quality assurance

For the purposes of quality assurance, Bond University conducts an evaluation process to measure and document student assessment as evidence of the extent to which program and subject learning outcomes are achieved. Some examples of student work will be retained for potential research and quality auditing purposes only. Any student work used will be treated confidentially and no student grades will be affected.

Study information

Submission procedures

Students must check the [email protected] subject site for detailed assessment information and submission procedures.

Policy on late submission and extensions

A late penalty will be applied to all overdue assessment tasks unless an extension is granted by the subject coordinator. The standard penalty will be 10% of marks awarded to that assessment per day late with no assessment to be accepted seven days after the due date. Where a student is granted an extension, the penalty of 10% per day late starts from the new due date.

Policy on plagiarism

University’s Academic Integrity Policy defines plagiarism as the act of misrepresenting as one’s own original work: another’s ideas, interpretations, words, or creative works; and/or one’s own previous ideas, interpretations, words, or creative work without acknowledging that it was used previously (i.e., self-plagiarism). The University considers the act of plagiarising to be a breach of the Student Conduct Code and, therefore, subject to the Discipline Regulations which provide for a range of penalties including the reduction of marks or grades, fines and suspension from the University.

Bond University utilises Originality Reporting software to inform academic integrity.

Feedback on assessment

Feedback on assessment will be provided to students within two weeks of the assessment submission due date, as per the Assessment Policy.

Disability support

If you have a disability, illness, injury or health condition that impacts your capacity to complete studies, exams or assessment tasks, it is important you let us know your special requirements, early in the semester. Students will need to make an application for support and submit it with recent, comprehensive documentation at an appointment with a Disability Officer. Students with a disability are encouraged to contact the Disability Office at the earliest possible time, to meet staff and learn about the services available to meet your specific needs. Please note that late notification or failure to disclose your disability can be to your disadvantage as the University cannot guarantee support under such circumstances.

Additional subject information

As part of the requirements for Business School quality accreditation, the Bond Business School employs an evaluation process to measure and document student assessment as evidence of the extent to which program and subject learning outcomes are achieved. Some examples of student work will be retained for potential research and quality auditing purposes only. Any student work used will be treated confidentially and no student grades will be affected.

Subject curriculum

Subject overview and assessment expectations are outlined. This topic also provides an introduction to the accommodation industry and outlines the scope of the ‘rooms division’.

The key components of a quality guest service experience are considered using a service quality management framework. Guest expectations are analysed and service recovery processes are outlined to manage difficult service situations to minimise guest dissatisfaction.

The role and applications of property management systems in an accommodation business are considered.

The guest reservation process is described and implemented for both individual and group bookings. Arrival/check in procedures are also discussed along with the typical scenarios which accommodation staff must manage through these processes.

To provide high quality guest service, an accommodation business must know how many guests to expect! Occupancy forecasting techniques will be explained along with the role of demand forecasts in maximising accommodation revenues.

An overview of room rate types will be presented along with discussion of the issues considered by hoteliers when setting room rates. The skills required to up-sell hotel services will also be discussed

Accommodation businesses distribute their room inventory through a variety of channels. Strategies used to manage their complex distribution channels will be explained.

The fundamental role of housekeeping services will be considered along with its impact on the guest service experience. Management systems associated with running an effective housekeeping department will be explained.

Management of the guest check-out process and associated billing and guest accounts procedures will be discussed.

Night audit is an essential function in an accommodation business which closes off the days’ trading and reconciles guest transactions. A range of management reports used to improve the efficiency of rooms division across all phases of guest cycle will be explored.

Guests expect an accommodation operator to provide a safe and secure environment for their stay. At the same time, the business must meet a number of legal obligations. A range of ‘at risk’ safety and security scenarios will be considered, and solutions offered to minimise the risk of problems arising.

Approved on: Sep 7, 2018. Edition: 3.0