Withdrawal from subjects

Withdrawing from individual subjects can be done via eStudent up until the census date for the current semester (end of week 4). Please use the Subject Withdrawal Request form if applying after the census date. International student visa holders must discuss and seek approval for withdrawal from the International Student Team Coordinator prior to withdrawing. Please note however, that financial penalties will apply for withdrawal after week 2.

Before you withdraw from any subjects, make sure you understand how it might affect your enrolment, grades or fees. Refer to the Academic Calendar.  You may still have to pay fees for subjects you withdraw from.

International, study abroad and exchange students

If you're an international student, studying a whole program at BOND, you must maintain an enrolment program which allows you to complete your program within the specified timeframe of your confirmation of enrolment.

If you withdraw from subjects, you may not complete your studies within the time specified in your confirmation of enrolment. This means that you can't meet the requirements of your student visa.

If you're a study abroad or exchange student, studying at BOND for one or two semesters, you must make sure you're enrolled in 30 credit points of internal (on-campus) subjects each semester.

Please review your Student visa conditions (Department of Immigration and Border Protection)

Frequently asked questions

If you withdraw from a subject after the census date and you are a tuition fee paying student , you will be fully liable for the fee.  If you have deferred your tuition fees to FEE-HELP you will incur the debt.  

If you withdrew from a subject/s after the census because of special circumstances you may be able to get your  tuition fee credited  or your Fee-HELP debt remitted

The relevant forms are available online from eStudent. You must provide a personal statement plus independent documentary evidence to demonstrate that you  meet the special circumstances guidelines.

If you withdrew from your subject/s after the last withdrawal date without academic penalty (Week 7 for standard semesters), you will receive a “WF- withdrawn fail”  for the subject/s.   “WF” grades are included in the calculation of your grade point average (GPA).

You may apply for withdrawal without academic penalty If you are able to demonstrate that you meet the special circumstances guidelines.

In accordance with the University’s Academic Regulations (Division 3/39 Withdrawal from Subjects) you must submit your application including independent documentary evidence by week 7 of the semester immediately following the semester when the subject/s were undertaken.

If you withdrew from your subject/s after the census date for the subject/s, you will be fully liable for the tuition fees.  You may apply for the fees to be credited if you are able to demonstrate that there were special circumstances which made it impracticable for you to successfully complete the subject.

Please note that the University has adopted the application timelines and special circumstances criteria as  set out by the Higher Education Support Act . These  guidelines are used for applications for withdrawal without financial penalty for all  international and Australian students.  Further information is available from the Study Assist webpage.

Applications must be submitted within 12 months from the date of the withdrawal of the subject/s or if not withdrawn,  the last day of teaching of the semester in which the subject/s were undertaken.

If your application is successful and you paid your tuition fees upfront, the tuition fee will be re-credited to your student account. You may leave the credit in your student account to pay for your future semester fees or apply for a refund by completing the refund request form.

If you deferred your tuition fees to FEE-HELP,  your debt will be cancelled and the amount re-credited to your FEE-HELP balance. 

You can withdraw at any point up until the end of the teaching period (normally Week 12) before the examination period.  Please note that academic and/or financial penalties may apply.  Refer to the Academic Calendar.

Make sure you find the right dates for your semester or teaching period. Charges may apply to withdrawals before this date.  Key generic dates can be found in the Academic Calendar.  Dates specific to your subject can be found via your eStudent home page.

You can withdraw from subjects via your Study Plan in eStudent.

You can withdraw from subjects via your Study Plan in eStudent. You can also enrol in different subjects, as long as they are listed on your Bond Study Plan.

If you want to enrol in a unit that isn't on your Study Plan, you must:

  • request approval from an academic advisor from the Study Abroad and Exchange Office
  • contact our Study Abroad and Exchange Office, who will add the new unit to your Study Plan.

Whether withdrawing from subjects will affect your grades depends on whether you withdraw before or after the final date to withdraw without academic penalty.

The key dates for withdrawing from subjects tell you when you can withdraw with and without academic penalty. Make sure you look at the right dates for the semester or teaching period you're enrolled in.

If you withdraw from subjects before the final date to withdraw without academic penalty

Your result for these subjects will be recorded as 'W - Withdrawn'. These subjects won't count towards your grade point average (GPA) and will appear on your official academic record.

If you withdraw from subjects after the final date to withdraw without academic penalty

Your result for these subjects will be recorded as ' WF - Withdrawn  Fail. These subjects will count towards your grade point average (GPA) and will appear on your official academic record.

If you're withdrawing from subjects after the final date to withdraw without academic penalty because of exceptional circumstances, such as medical problems or the death of a family member, you may be able to apply to withdraw without academic penalty.

You must apply by Week 7 of the semester immediately following the semester or teaching period in which you withdrew from the subjects.

If your application is successful, your result will be changed to ' W - Withdrawn'.

When you apply to withdraw without academic penalty, you must attach supporting documents that show that:

  • the circumstances were beyond your control
  • the exceptional circumstances didn't make their full impact until after the final date to withdraw without academic penalty
  • the exceptional circumstances made it impractical for you to complete the requirements for the subject during the period in which you undertook the subject.

Whether you have to pay fees for subjects you withdraw from depends on whether you withdraw before or after the final date to withdraw without penalty, which we call the census date.

The key dates for withdrawing from subjects tell you when you can withdraw with and without financial penalty. Make sure you look at the right dates for the semester or teaching period you're enrolled in.

Study Abroad Students

You must still pay fees if you withdraw from subjects.

If you withdrew from subjects before the final date

If you withdraw from subjects before the final date to withdraw without financial penalty (census date), you won't have to pay fees for those subjects, and they won't count towards your FEE-HELP balances.  You will incur a late cancellation penalty if you withdraw in Week 3 and Week 4. Cancellation penalties cannot be deferred to FEE-HELP.

If you withdraw from subjects after the final date

If you withdraw from subjects after the final date to withdraw without financial penalty (census date), you will have to pay for those subjects.

If you're withdrawing due to exceptional circumstances, such as medical problems or the death of a family member, you may be able to apply to have your fees refunded, or FEE-HELP balance re-credited.

Special circumstances

You may be able to claim special circumstances if you have a health condition that has arisen or changed to such an extent that you're unable to continue studying, either temporarily or for the remainder of the semester. 

Documents you must supply

You must provide a certificate or letter from a registered health practitioner, stating:

  • the date(s) the practitioner examined you
  • the nature, severity and duration of the complaint (where appropriate)
  • that, in the practitioner's opinion, you weren't fit to study or sit an exam on the relevant date (dates must be specified)
  • the health practitioner's name, contact details, provider number and signature.

A statement that you are or were suffering from a 'medical condition' without supporting comments from the practitioner on the effect of the complaint will not be sufficient.

Certificates provided must be dated within the timeframe of the teaching period for which you are applying. Retrospective certificates will only be accepted where the issuing practitioner provides a dated history of your treatment.

We won't accept your application if your certificate or letter does not comply with these requirements. If it doesn't comply, you'll need to submit a new medical certificate or letter before we will process your application.

Attempts to alter, amend or falsify information on a medical certificate or letter from a registered health practitioner may result in formal disciplinary action. We regularly check medical certificates, letters and supporting documents to confirm their accuracy.

If you have a disability service plan, which is current for the semester and contains an assignment extension recommendation, we'll consider it as documentation for an assignment extension.

You may be able to claim special circumstances if family or personal circumstances beyond your control have arisen or become apparent, and make it unreasonable for you to undertake study or continue studying for the remainder of the semester.

Family or personal circumstances include:

  • death or serious illness of a close family member or friend
  • significant medical problems within your family
  • family or relationship breakdown
  • severe disruption to domestic arrangements
  • being victim of a crime or accident
  • collapse of a family business which is severe enough to require your personal attention or unreasonable to expect you to commence or continue studies.

Documents you must supply

A decision based on family or personal circumstances is more subjective than one based on medical grounds.

Depending on the nature of the circumstances, supporting evidence may include a medical certificate or letter from a counsellor, doctor or police officer.

The supporting documentation must contain the name, date and contact details of the person providing the evidence. It should also demonstrate the impact these circumstances have had on your ability to complete your studies.

if you are providing evidence of travel for example air travel, you must provide the boarding pass in conjunction with that travel.  Flight itineraries by themselves will not be acceptable.

You may be able to claim employment related special circumstances if your employment status or arrangements have changed to make it unreasonable to expect you to continue studying.

Employment-related circumstances may include:

  • transfer to another city or country
  • substantial changes to your employment such as unexpected increase in responsibility and work hours.

Sudden and unplanned travel for work that's beyond your control may be considered for an assignment extension or deferred exam.

Applying for and being appointed to a new position will not be grounds for employment related applications as these are normally circumstances within your control.

International students on student visas can't claim employment-related special circumstances.

Documents you must supply

You'll need to provide a signed and dated statement from your employer on official company letterhead stating:

  • the date your employment began or the conditions of employment changed
  • how this affects your study.

You may be able to claim special circumstances if a subject has been changed and therefore you'll be disadvantaged by:

  • not being able to complete the subject
  • not being given credit towards other subjects or programs.

Documents you must supply

A supporting statement from the Bond faculty that offers the subject, clearly indicating that changes made it impracticable for you to complete the subject requirements.

Exceptional circumstances

Exceptional circumstances apply differently, depending on the situation. If you think exceptional circumstances might apply to you, make sure you check the information for your situation.

You might be able to claim exceptional circumstances when:

  • applying for an assignment extension
  • deferring exams
  • taking a leave of absence
  • adding or swapping  units
  • withdrawing from units
  • claiming refunds or debt remission

The exceptional circumstance must be beyond your control, not due to your action or inaction, either direct or indirect, and for which you are not responsible. This situation must be unusual, uncommon or abnormal.

Exceptional circumstances do not include lack of knowledge or understanding of University regulations relating to withdrawal or a person's incapacity to pay their tuition fees and/or repay their HELP debt.

Please note that consideration will also be given as to whether at the time that your exceptional circumstances emerged, it was already not practical for you to meet the requirements of the unit. This situation may arise where you may not be meeting the progressive requirements relating to compulsory assessments and/or attendance at classes for the subject.

For example, you may have failed to sit the final examination and/or a special/supplementary examination on the basis of the exceptional circumstance that applied at the time of the examination.  If you have not met the ongoing compulsory requirements of the subject, your failure to sit the final examination (and/or the special/supplementary examination) does not of itself make it impracticable for you to complete your subject.

When making a claim, you must provide independent supporting documents with your application to demonstrate exceptional circumstances. You'll need to provide different types of documents depending on what your exceptional circumstances are.

Exceptional circumstances may be accepted for some applications but not for others. For example, something that impacts on you and results in an assignment extension may be insufficient for withdrawing without academic penalty from a unit. Withdrawing without financial or academic penalty AFTER the due dates requires more substantial supporting documentation to be provided.